Planning
Decide what the program needs this season, what can wait, and who owns the decision. Bring an approximate roster and your key dates.
Coach checklist
The cheer uniform ordering checklist
Ordering teamwear is a sequence, not a single decision. This checklist sets out the order coaches actually work in — from first planning conversation through to the week the pieces need to be in athletes' hands.
Start the conversationHow to use it
Work the sequence, not the deadline.
Programs rarely run late because production is slow. They run late because roster, approvals or payment resolve after the design is agreed. Running these phases in order — and starting the slow ones early — keeps the end of the season calm.
Roster and approvals
Confirm athlete numbers and squads, and identify every approval the order must pass: head coach, gym owner, athletic director, booster board or school purchasing.
Sizing
Run sizing as a scheduled event with a deadline, not a rolling request. Record every athlete, including late additions, and decide how growth is handled.
Funding and payment
Settle whether the program budget, families or fundraising cover the order, and how money is collected. Payment method often determines when production can be confirmed.
Production confirmation
Final artwork, final quantities and final personalization are locked together. Changes after this point are the ones that cost a program time.
Delivery preparation
Decide where pieces are delivered, who sorts and distributes them, and when athletes need them in hand relative to the first event.
The run of play
Seven phases from idea to first wear.
- 01
Plan the season
Needs, priorities, budget owner and key dates written down.
- 02
Agree direction
Colors, marks and the level of finish the program wants.
- 03
Confirm the roster
Athlete count, squads and coach pieces settled.
- 04
Clear approvals
Every sign-off identified and obtained, in writing where required.
- 05
Complete sizing
One scheduled session, a deadline, and a recorded list.
- 06
Settle funding
Budget, family payments or fundraising resolved and collected.
- 07
Confirm and prepare
Artwork and quantities locked, then delivery and distribution planned.
This page deliberately publishes no fixed lead time. Production timing depends on the agreed order, and Made4Motion confirms real dates with your program during consultation.
Coach checklist
Print or share this list.
- Products needed this season, and products deferred
- Approximate athlete and squad counts
- Program colors and usable logo files
- Named approvals and who grants each one
- A scheduled sizing session with a deadline
- Personalization decisions and spelling confirmed
- Funding path and payment collection method
- Delivery address, distribution plan and first wear date
Coach questions
Clear answers before the request.
- How far ahead should a program start this checklist?
- As early as the season allows. Most of the list happens before production, so an early start removes pressure rather than adding it. Made4Motion confirms exact timing with your program during consultation.
- Which step do programs most often underestimate?
- Approvals and roster confirmation. Design direction is usually enjoyable and fast; getting sign-off, a final roster and collected payment is what tends to move an order's dates.
- Can the checklist be shared with a booster club or athletic director?
- Yes. It is written to be handed to whoever handles approvals, purchasing or family communication in your program.
Start here
Work the checklist with Made4Motion.
Send the program name and a way to reach you, or use the full request to include products, roster, timing and approval context now.